Lettings Compliance Checker: Compliance Logbook
Current record of the evidence and dates captured for these properties
| Generated | 23 June 2026, 14:44 |
|---|
Sample report — fictional data only
Portfolio structure
2 properties
Fawlty Towers
16 Elwood Avenue, Torquay, Devon, TR5 7BG
Basil
Sybil
Monument House
15 Blue Harbour Road, ST4 3FG
Gordon
Helen
Working record
This logbook records what is currently captured for each property and letting unit from the information provided. It is designed to support ongoing record-keeping and audit readiness. It is not legal advice and does not confirm or certify legal compliance. It should be used alongside your original records and updated when your documents, dates, or evidence change.
Scope and limits
This tool checks specified landlord duties in England as of the event dates entered. It does not cover every landlord, tenant, property, or housing-management obligation. For example, HMO operating standards and wider fire-safety standards are outside the current scope unless expressly included in a requirement block. Use the guidance notes in each section to see what was checked and what still needs separate review.
Rights and provenance
This sample report uses fictional data and is provided to demonstrate the structure and content of the report pack. The structure, wording, templates, scoring logic, and report format are protected intellectual property. This sample must not be copied, scraped, reverse engineered, or used to train, evaluate, benchmark, or reproduce competing software, datasets, templates, or automated compliance systems without written permission. It is not legal advice and does not certify compliance.
Lettings Compliance Checker for Landlords © Copyright Niche Clever, 2026
www.nicheclever.co.uk
www.nicheclever.co.uk
Fawlty Towers
11 areas
16 Elwood Avenue, Torquay, Devon, TR5 7BG
Timeline - Recorded events
13 items
31 May 2025
Legionella risk assessment date
1 November 2025
EICR inspection date
7 November 2025
EICR remedial completion date
1 March 2026
Gas safety record date
1 June 2026
Date the EICR was given to the tenant
1 June 2026
Date the EPC was given to the tenant
1 June 2026
Date the gas safety record was given to the tenant
1 June 2026
Deposit received date
1 June 2026
Smoke and carbon monoxide alarm last check date
1 June 2026
Tenancy start date
2 June 2026
Date the deposit prescribed information was given to the tenant
2 June 2026
Deposit protected date
31 August 2026
EPC expiry date
| Date | Item | Current state | Evidence | Notes |
|---|---|---|---|---|
| 31 May 2025 | Legionella risk assessment date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 November 2025 | EICR inspection date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 7 November 2025 | EICR remedial completion date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 March 2026 | Gas safety record date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Date the EICR was given to the tenant | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Date the EPC was given to the tenant | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Date the gas safety record was given to the tenant | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Deposit received date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Smoke and carbon monoxide alarm last check date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 1 June 2026 | Tenancy start date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 2 June 2026 | Date the deposit prescribed information was given to the tenant | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 2 June 2026 | Deposit protected date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
| 31 August 2026 | EPC expiry date | Recorded | Recorded event |
Scope: Fawlty Towers · Whole property · Property-level
|
Timeline - Upcoming dates / future events
4 items
| Date | Item | Current state | Evidence | Notes |
|---|---|---|---|---|
| 31 August 2026 | EPC expiry | Due within 3 months | Expiry |
Notes recorded: 2
Scope: Fawlty Towers · Whole property · Property-level Source key: epc_expiry_date
|
| 1 March 2027 | Gas safety renewal due | Due next year | Renewal |
Notes recorded: 2
Scope: Fawlty Towers · Whole property · Property-level Source key: gas_safety_record_date
|
| 31 May 2027 | Legionella assessment review | Due next year | Review |
Notes recorded: 2
Scope: Fawlty Towers · Whole property · Property-level Source key: legionella_risk_assessment_date
|
| 1 June 2027 | Earliest next rent increase point | Due next year | Restriction window |
Notes recorded: 2
Scope: Fawlty Towers · Whole property · Property-level Source key: tenancy_start_date
|
Tenancy details
3 items
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Tenancy start | Recorded | Recorded | Tenancy start date: 1 June 2026 |
|
| Agreement signing | Not recorded | Not recorded |
Recorded as the same date as the tenancy start date.
|
|
| Written terms statement | Not recorded | Not recorded |
Deposit
5 items
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Tenancy deposit | Not recorded | Not recorded |
Mixed-unit deposit records are tracked in letting-unit sections.
|
|
| Deposit protection | Not recorded | Not recorded |
Mixed-unit protection records are tracked in letting-unit sections.
|
|
| Prescribed information | Not recorded | Not recorded |
Mixed-unit prescribed-information records are tracked in letting-unit sections.
|
|
| Holding deposit | Not recorded | Not recorded |
Mixed-unit holding-deposit records are tracked in letting-unit sections.
|
|
| Rent increase record | Not recorded | Not recorded |
Mixed-unit rent-increase records are tracked in letting-unit sections.
|
Gas safety
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Gas safety certificate A3 | Present | Recorded | Certificate date: 1 March 2026 Date given to the tenant: 1 June 2026 |
Notes recorded: 3
Recorded as the same date as the tenancy start date. Renewal timing rule: New anniversary from latest record Linked report issue: A3.
|
Electrical safety
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| EICR | Present | Recorded | Inspection date: 1 November 2025 Date given to the tenant: 1 June 2026 Remedial completion date: 7 November 2025 |
Notes recorded: 2
Recorded as the same date as the tenancy start date. Remedial works completed: Yes
|
EPC
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| EPC certificate | Present | Recorded | Date given to the tenant: 1 June 2026 Expiry date: 31 August 2026 |
Notes recorded: 2
Recorded as the same date as the tenancy start date. Rating: E
|
Alarms
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Smoke and carbon monoxide alarms | Recorded, status to confirm | Partly recorded | Last test date: 1 June 2026 |
Notes recorded: 4
Smoke alarms on each storey: Yes CO alarms where required: Not sure Checked at tenancy start: Yes Fault reported: No
|
Legionella
2 items
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| HMO licence | Not applicable | Not applicable |
Licence required: No
|
|
| Legionella assessment | Present | Recorded | Assessment date: 31 May 2025 |
Review timing: Working reminder only (risk-based, not a fixed statutory interval).
|
Right to rent
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Right to rent checks | Recorded | Recorded |
Documents
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Required documents given to the tenant | Not recorded | Not recorded |
Basil
6 areas
Tenancy details
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Tenancy start | Not recorded | Not recorded |
Deposit
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Deposit record | Not recorded | Not recorded |
Documents
3 items
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Gas safety record given to the tenant | Present | Recorded | Date given to the tenant: 1 June 2026 |
| EICR given to the tenant | Present | Recorded | Date given to the tenant: 1 June 2026 |
| EPC given to the tenant | Present | Recorded | Date given to the tenant: 1 June 2026 |
Pet requests
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Pet request decision | Relevant | Partly recorded | Decision date: 27 May 2026 |
Advertising and offers
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Advertising and offer trail | Relevant | Recorded |
Right to rent
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Right to rent checks | Present | Recorded |
Monument House
11 areas
15 Blue Harbour Road, ST4 3FG
Timeline - Recorded events
4 items
6 April 2026
EICR inspection date
6 April 2026
EICR service date — Gordon
1 June 2026
Legionella risk assessment date
31 October 2026
EPC expiry date
| Date | Item | Current state | Evidence | Notes |
|---|---|---|---|---|
| 6 April 2026 | EICR inspection date | Recorded | Recorded event |
Scope: Monument House · Whole property · Property-level
|
| 6 April 2026 | EICR service date — Gordon | Recorded | Recorded event |
Scope: Monument House · Gordon · Letting-unit-level
|
| 1 June 2026 | Legionella risk assessment date | Recorded | Recorded event |
Scope: Monument House · Whole property · Property-level
|
| 31 October 2026 | EPC expiry date | Recorded | Recorded event |
Scope: Monument House · Whole property · Property-level
|
Timeline - Upcoming dates / future events
1 item
| Date | Item | Current state | Evidence | Notes |
|---|---|---|---|---|
| 31 October 2026 | EPC expiry | Due next year | Expiry |
Notes recorded: 2
Scope: Monument House · Whole property · Property-level Source key: epc_expiry_date
|
Tenancy details
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Tenancy start | Recorded | Recorded | Gordon tenancy start: 1 November 2025 |
Mixed-unit tenancy dates are shown per letting unit to avoid flattening.
|
Deposit
5 items
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Tenancy deposit | Mixed across letting units | Partly recorded |
Mixed-unit deposit records are tracked in letting-unit sections.
|
|
| Deposit protection | Not recorded | Not recorded |
Mixed-unit protection records are tracked in letting-unit sections.
|
|
| Prescribed information | Not recorded | Not recorded |
Mixed-unit prescribed-information records are tracked in letting-unit sections.
|
|
| Holding deposit | Not recorded | Not recorded |
Mixed-unit holding-deposit records are tracked in letting-unit sections.
|
|
| Rent increase record | Not recorded | Not recorded |
Mixed-unit rent-increase records are tracked in letting-unit sections.
|
Gas safety
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Gas safety certificate | Not applicable | Not applicable |
Property confirmed as having no gas supply or gas appliances.
|
Electrical safety
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| EICR | Present | Recorded | Inspection date: 6 April 2026 |
Remedial works completed: Not required
|
EPC
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| EPC certificate A2 | Present | Recorded | Expiry date: 31 October 2026 |
Notes recorded: 2
Rating: A Linked report issue: A2.
|
Alarms
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Smoke and carbon monoxide alarms | Present | Recorded |
Notes recorded: 3
Smoke alarms on each storey: Yes Checked at tenancy start: Yes Fault reported: No
|
Legionella
2 items
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| HMO licence | Not applicable | Not applicable |
Licence required: No
|
|
| Legionella assessment | Present | Recorded | Assessment date: 1 June 2026 |
Review timing: Working reminder only (risk-based, not a fixed statutory interval).
|
Right to rent
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Right to rent checks | Mixed across letting units | Partly recorded |
Mixed-unit right-to-rent records are shown per letting unit.
|
Documents
1 item
| Item | Current state | Evidence | Key dates | Notes |
|---|---|---|---|---|
| Required documents given to the tenant | Not recorded | Not recorded |
Gordon
5 areas
Tenancy details
2 items
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Tenancy start | Recorded | Recorded | Tenancy start date: 1 November 2025 |
| Information Sheet | Present | Recorded | Date given to the tenant: 1 November 2025 |
Deposit
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Deposit record | None recorded | None recorded |
Documents
3 items
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Gas safety record given to the tenant | Not applicable | Not applicable | |
| EICR given to the tenant | Present | Recorded | Date given to the tenant: 6 April 2026 |
| EPC given to the tenant | Present | Recorded | Date given to the tenant: 1 November 2025 |
Advertising and offers
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Advertising and offer trail | Not advertised | Not applicable |
Right to rent
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Right to rent checks | Present | Partly recorded |
Helen
5 areas
Tenancy details
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Tenancy start | Not recorded | Not recorded |
Deposit
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Deposit record | Recorded | Recorded |
Documents
3 items
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Gas safety record given to the tenant | Not applicable | Not applicable | |
| EICR given to the tenant | Not yet triggered | Not yet due | |
| EPC given to the tenant | Not yet triggered | Not yet due |
Advertising and offers
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Advertising and offer trail | Not advertised | Not applicable |
Right to rent
1 item
| Item | Current state | Evidence | Key dates |
|---|---|---|---|
| Right to rent checks | Present | Recorded |